Create, modify, and associate venue information to sessions within LCvista.
What venue details are visible throughout the site?
Venues
Venues are associated to events from the session form. Associating a venue can capture where your event is taking place. Venues can be set up ahead of creating a session, within the Venue menu located on the left navigation bar.
Upon accessing the main Venue menu, you can search for an existing venue by name. Additionally, the table of venues will include the following information:
- Venue name (sortable)
- Enabled: whether the venue is enabled or disabled (Learn more, here)
- Associated Sessions: the number of sessions tied to this venue
- City entered
- State entered
In addition to the above, you will have access to a row action menu action for each venue. The row action menu will expose the option to Edit, Enable/Disable, and Delete. See more on disabling and enabling venues, here.
Creating a Venue
To create a venue, access the left navigation menu and click on Venues. Select Add Venue available on the top right of the form. On the new venue form, enter the following, where relevant:
- Name
- Address
- Address 2
- City
- State
- Zip Code
What venue details are visible throughout the site?
As an administrator, venue details are visible from:
- The Session form, with access to see venue name
- Calendar, with access to see venue name and city (if entered)
- Manage Attendees, within the Selected Session Details section, with access to see venue name
- Session specific reports, with access to see venue name and city
For a professional, venue details are visible from:
- Calendar, after selecting the date in question with access to see the Venue Name and City (if entered)
- a program’s preview page, with access to see the venue name and city (if entered).
- A session specific notification, where venue has been included, where a professional will be exposed to the venue name
Filtering by Venue
Within reports, for any session related report, you can choose to filter by venue.
Managing Venues
To modify an existing venue, access the row action menu for the venue in question and select Edit. After modifying, Submit your changes.
Any modifications will automatically impact any session data that this venue has been associated to. Note that throughout the site the venue’s name and city are highlighted.
In addition to editing an existing venue, you can disable, enable, or delete a venue.
- Disabling a venue will remove this selection from the venue dropdown. This venue will continue to remain tied to any associated sessions and will be visible from reports.
- Enabling a venue will expose this value within the session form so that administrators can associate it to events.
- Deleting a venue will remove this value from all associated sessions and reports. Take caution when using this action, as it cannot be undone.